UC OATS - Outside Activity Tracking System

The Outside Activity Tracking System (OATS) is a multi-campus collaboration intended to facilitate the collection, review, and reporting of faculty outside professional activities that are subject to the University of California's Conflict of Commitment policies: APM 025, APM 240, APM 246.

OATS replaces the current online AP Folio Conflict of Commitment and Outside Professional Activities reporting and prior approval request system. OATS is a comprehensive system that we expect will simplify the annual reporting process, requests for Category I prior approval, and involvement of students in outside activities.

OATS is a role-based system where access and functionality is assigned as follows:

  • Faculty – faculty who are subject to the policies noted above
  • Reviewers – administrative and departmental staff responsible for reviewing APM 025 prior approval Category I and student involvement requests, and annual certifications
  • Approvers – department chairs and deans responsible for approving APM 025 prior approval Category I and student involvement requests, and annual certifications

The following requests and reporting will be routed through OATS for review and approval:

  • Prior approval requests to engage in an APM 025 Category I activity
  • Requests to involve students in an outside professional activity
  • Report and record time for APM 025 Category I and II activities
  • Annually certify outside professional activities that are subject to APM 025

For more information, please visit the Systemwide UC OATS Project Site.

Access UC OATS

Getting Help with UC OATS

Policy and Procedure Inquiries

June Betancourt
june.betancourt@ucsb.edu
(805) 893-5728

Technical Inquiries

Academic Affairs IT
help@aait.ucsb.edu
(805) 893-2495

Project Team

UC OATS Governance Board

Cindy DohertyDirector, Academic Personnel
cindy.doherty@ucsb.edu
(805) 893-8332

Andy SatomiDirector, Academic Affairs Information Technology
andy@ucsb.edu
(805) 893-8996

UC OATS Working Group

June Betancourt, Associate Director, Academic Personnel
june.betancourt@ucsb.edu
(805) 893-5728