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Training Resources

Before Creating a Recruitment: Frequently Asked Questions

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Broadly speaking, what steps are involved in preparing a recruitment?

  1. VERIFY that position is authorized
  2. PREPARE gather information about the search
  3. CREATE and CONFIGURE the Search Plan in UC RECRUIT
  4. SUBMIT Search Plan for approval and make any corrections as requested by approvers
  5. WAIT for approval to be completed by all approvers
  6. PUBLISH recruitment after final approval notification, adjusting the open date if it has passed, and place any advertising as outlined in the Search Plan

Source: (AP)

What titles are covered by UC Recruit?

All academic positions require an open recruitment unless exempt under specific criteria as listed in Red Binder VII-1, section II.

Source: (AP)

Why do some postdoctoral scholar positions require open recruitment while others do not?

If the PI needs to search in order to fill a postdoctoral scholar position, then an open recruitment must be conducted in accordance with open recruitment procedures.

Source: (AP)

What is the Equal Opportunity Affirmative Action statement and where should it appear?

Please insert the following diversity statement within the body of the job posting:

The Department is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service.

Please insert the following EEO/AA tagline at the end of the job posting:

The University of California is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

This tagline was updated on 04/08/15 and should be used on all job postings thereafter.

Source: (EODPO)

I filled out the Search Plan worksheet form. Do I upload this worksheet into UC Recruit?

No, it is for preparation and information gathering only.

Source: (AP)

Can we make changes to the recruitment once the Search Plan has been approved and published?

It depends. Changes can introduce fair hiring issues. For example, title code(s) are not editable by the department once the Search Plan is approved, although in the case of clerical error, a UC Recruit administrator can override the lock. If the search is configured for Review Dates and there are applicants, the IRD (Initial Review Date) cannot be changed, even by system administrators. Document requirements and references can be changed up until the first applicant applies, but then these lock down.

The inability to easily change items in a published Search Plan requires that reviewers of the Search Plan carefully consider its contents and may ask the department for corrections during the Approval process. Set up the open date of the recruitment with enough time to allow for approvers to review and offer feedback, and for the department to correct any issues reviewers find.

Source: (AP)